Accounting for a Cash Advance

  1. Log in to concur.charlotte.edu.
     
  2. Complete steps 1-11 in the Creating a Travel Expense Report guide. 
    Note: Starting from the approved Travel Request, the Cash Advance will automatically be added to the Expense Report.

    Expense Type Guidance: 
     Student Study Abroad Expense - other student-related expenses.
    Student Meals - money requested for student travel allowances.
    Cash Advance Return - a portion or the entire balance of the cash advance returned to the university.
    Travel Allowance - the traveler's meal per diem. 

    Note: The total Cash Advance decreases as business expenses with an out-of-pocket payment type are added.
     
  3. Add all expected expenses. As expenses are added to the report, the report totals will adjust accordingly. 
     
  4. The cash advance amount offsets the amount that is to be reimbursed to you.
     
  5. To view the report totals, select Details > Totals. The Report Totals page appears.
     
  6. Distribute Remaining Cash Advance
    • Distribute the remaining cash advance up to the balance as needed for out of pocket expenses.`
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