Audience/Target Users
What You Need Before You Start
- A Charlotte-managed Google account or personal Google account.
- Awareness of institutional data protection standards before uploading materials.
Important Notes or Exceptions
- AI Model Training: Gemini Notebook does not train its foundational AI models on your personal data, uploaded sources, or prompts.
- Data Retention: Your search queries are not saved. Uploaded materials, saved notes, and audio overviews remain in your storage until you manually delete them.
- FERPA & Sensitive Data: While model training is restricted, uploading unprotected Personally Identifiable Information (PII) or educational records protected by FERPA should be done with caution. Always ensure compliance with University data protection policies.
- HIPAA Compliance: Gemini Notebook is not HIPAA-compliant. Do not upload Protected Health Information (PHI) under any circumstances.
Frequently Asked Questions
Does Gemini Notebook keep my data or train its AI on my content?
No, Gemini Notebook does not use your uploaded files, audio overviews, or notes to train its AI models. Your queries are not retained, though saved materials stay in your account until you delete them.
Can I use Gemini Notebook for FERPA or HIPAA data?
You must never upload HIPAA-protected health data to Gemini Notebook. For FERPA-regulated student data or sensitive administrative files, review the Charlotte Data Security Standards before uploading.
Related Articles
University Guidelines on Generative AI Tools
Data Classification and Handling Policy
Contact Information
If you have questions about data security or appropriate AI tool usage, submit a ticket to the Service Desk.