Guidelines for Transaction-related Fees and Agent Fees

  1. Consolidate Fees: Include all Agent Fees and transaction-related fees on the same Expense Report as the original purchase.
     
  2. Expense Type Alignment: Fees must be coded using the same Expense Type as the initial transaction (e.g., if the flight is "Airfare," the fee is also "Airfare").
     
  3. Documentation: Attach the original transaction receipt for any related fees.
     
  4. Booking Tool Compliance: When travel is booked through the Booking Tool, an agent fee is automatically generated and must follow these coding requirements.
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