Adding/Documenting Motor Fleet (ARCHIBUS or Enterprise) Expense

  1. Log in to concur.charlotte.edu
     
  2. Follow the instructions provided in Creating a Travel Expense Report through step 7.
     
  3. Add Additional Expenses
    a. To add additional expenses, select Add Expense, and select Create New Expense.
     
  4. Use the Expense Type, Car Rental, and make the Payment Type, Direct Bill - University Paid.
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  5. Use the Vendor = ‘Enterprise’ or ‘National Car Rental’.
    Note: For a Motor Fleet vehicle, use the Vendor = ‘Agency’.
     
  6. Add a comment referencing the confirmation number provided by ARCHIBUS or Enterprise on your reimbursement.
     
  7. Select Save Expense,  or if additional expenses are needed, select Save and Add Another.
    Note: If no receipt has been provided, submit the email confirmation. Once the vendor sends the receipt, even if the Expense Report has payment confirmed, navigate to the Expense Report, select Manage Receipts > Manage Attachments > Add to add the receipt.  
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