How do I procure and pay for a rental car in 49er Mart?

Car Rental Instructions: How to Book and Pay

When traveling for university business, you can rent a vehicle as a form of transportation. Here are two options for booking a rental vehicle through 49er Mart. Remember, if you're traveling overnight, you need an approved Travel Authorization (TA or eTA) that includes rental approval before making a reservation.

Option 1: Direct Billing - Enterprise

The university will receive the rental invoice, and Disbursements will handle the payment.

  1. Go to Enterprise
  2. Links to an external site.
  3. In 49er Mart, choose one of the two Direct Bill Options
    • Direct Bill - Enterprise
    • Direct Bill - National
    • Credit Card Pay - Dual Branded - Only select this if using a PCard, not for Requisition. See Option 2 below.
  4. Complete an approved Travel Authorization or eTA. Ensure you select “Yes” for “Vehicle Rental Authorized?”
  5. Create a non-catalog order to Enterprise Holdings Inc. DBA Enterprise Rent-A-Car in 49er Mart.
    • Use “rental car with traveler name” for the product description and the trip dates as the catalog number, e.g., 031520-031820 (MMDDYY).
    • Enter the estimated price from step 1; it should match your research.
    • Set quantity and packaging fields to 1.
    • Click save and close.
    • Go to your Cart and start the checkout process.
    • Provide the required information:
      1. Enter the Request ID from Concur.
      2. Attach a copy of the rental price estimate (for Disbursements).
    • Once approved, a purchase order number (PO#) will be generated.
  6. Finalize your reservation with the PO#
    • Log back into Enterprise via 49er Mart and select the UNC Charlotte Travel Direct Bill option to book your rental.
  7. Select ‘Yes” for both Confirm Trip Purpose and Billing sections.
  8. Input the NCR DIRECT BILLING NUMBER: 18018640 (DB53040). This number is also available in the 49er Mart Showcase with a link to the internal notes on the Supplier’s profile. To prevent fraud, do not share this number publicly.
  9. Enter the PO# in the Additional Details section.
  10. After completing the rental, receive the item in 49er Mart so Disbursements can process the invoice sent directly to the university.

Option 2: Purchasing Card – Enterprise and National Car Rental

The employee pays for the rental vehicle using a university purchasing card (the cardholder must present the card when picking up the vehicle) or pays out-of-pocket and seeks reimbursement.

  1. Go to Enterprise
  2. Links to an external site.
  3. In 49er Mart, select Business Use, Car Rental, then “Credit Card Pay-Dual Branded” to get a vehicle rental estimate.
  4. Get an approved TA or eTA. Ensure you select “Yes” for “Vehicle Rental Authorized?”
  5. Return to Enterprise via 49er Mart and choose “Rental Car Credit Card Pay-Dual Branded” and either “Reserve with Enterprise Rent-A-Car” or “Reserve with National Car Rental.” Under Additional Details, set the PO number to NA. Print the confirmation page for your records.
  6. After your trip, attach the paid rental receipt and enter the purchasing card TXN number, if applicable, on the Travel Reimbursement and Expense Report (TRER).

 

 

 

 
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