Departing Faculty/Staff IT Checklist for Supervisor

The purpose of this FAQ is to provide supervisors guidance for when non-student employees (faculty and staff) leave the University or transfer departments.  This page can be printed if needed.

Key items to remember

  • When leaving the University, non-faculty, non-student employee NinerNET accounts are terminated on the last day of employment.
  • When leaving the University, faculty NinerNET accounts are active for 150 days after the last day of employment.
  • Whenever possible, departing employees should be engaged in transitional activities prior to leaving - many of the below actions are more easily accomplished by employee/supervisor working together than system administrators after the fact. 
  • Google Shared drives / Dropbox Team Folders should be used by departments, committees, and collaboration of shared files & data as much as possible.
  • For transferring employees, ALL access should be reviewed - very little deprovisioning is done automatically.

See the following table for key IT related actions to consider.  This list is not exhaustive; departments may have unique IT situations that need to be addressed (e.g. specialized systems).

GMAIL
YES/NO Does the employee have access to any department delegated email accounts?  See this FAQ

GOOGLE CALENDAR
YES/NO Does the employee have access to any department shared calendars?  See this Google Help page
YES/NO Is the employee an owner of any meetings that need to continue after departure?  See this Google Help page
 
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