MCD Allowance Request Form Submission
1. Open a browser and go to the MCD Allowance Request Form link to launch the form.
2. When prompted, enter your NinerNet credentials and click Log In.
3. The form will be displayed with your UNC Charlotte ID and Name auto-populated in the Preparer fields.
4. After viewing the instructions, click 
to collapse them.
5. The link will change to 
. Click on 
to view the instructions again.
6. The Action field will default to New/Modify/Renew MCD Allowance. Use the dropdown to select Terminate MCD Allowance if that action is needed instead.
7. In the Employee Details section of the form, enter the Employee ID of the person who's MCD allowance is being updated, or type their last name in the field and select it from the values that appear. Enter the Mobile Phone (Mobile Communication Device) that is associated with the allowance request. The remaining fields in that section will auto-populate.
Edit Restrictions: If you are a Business Officer or identified in Banner as a Supervisor, then the Employee ID field is editable and can be overridden regardless of the Action selected. Other initiators will not be able to edit the Employee ID for Terminate MCD Allowance actions.
New/Modify/Renew MCD Allowance Fields
1. In the Allowance Details section of the form, review the FAQ guidance provided in the Note and update the Allowance Start Date.
2. Select the supported value from the Allowance Rate per Month dropdown. Note that the options available may vary based on current University policy.
3. If Other (Rounded to nearest $) is selected from the Allowance Rate per Month dropdown, then enter the Other Rate amount. The Other Rate box will disappear from the form if a different value is selected from the Allowance Rate per Month dropdown.
4. Enter the Allowance Fund and the % of the allowance that should be charged to that fund. The name of the fund will appear to the right of the % field.
5. The total of the % value(s) entered must equal 100%. If less than 100% is allocated to the first fund then enter additional fund number(s) and % value(s). Click the 
button if another row is needed. Once 100% is allocated to the fund(s) listed, click the 
button to the right of any unused funding row(s) to remove them from the form.
6. If more than one fund was entered and the allowance should be split evenly between them, then click the 
button to automatically update the % values.
7. Enter the Business Use Justification in the box provided.
8. Complete the required Certification by checking the boxes beside the statements to be acknowledged.
9. The UNC Charlotte ID for the employee's Supervisor as well as their name will auto-populate in the Required Approvals section. The values for the Department Head or Delegate will also auto-populate, but can be updated if needed.
10. Click the 
button to add the required supporting documentation for the request.
11. Click the 
button to save the form to the system for processing. A pop-up box will appear confirming submission. If there is a need to clear all values entered and start a new form, refresh your browser window.
12. Exit the form by closing the browser window.
Terminate MCD Allowance Fields
1. Enter the Allowance End Date within the Allowance Details section.
2. Enter the Business Use Justification in the box provided.
3. The UNC Charlotte ID for the employee's Supervisor as well as their name will auto-populate in the Required Approvals section. Banner update would be required to revise these values.
4. Click the 
button to add any desired supporting documentation for the request.
5. Click the 
button to save the form to the system for processing. A pop-up box will appear confirming submission. If there is a need to clear all values entered and start a new form, refresh your browser window.
6. Exit the form by closing the browser window.