How do I share a file that is on a Google Shared Drive?

You must have manager or contributor access to share a file on a Google Shared Drive. See this FAQ for more information about Google Shared Drive permissions.
  1. Login to and browse to the file you want to share
  2. Right click on the file and select Share...
    Google Team Drive Share Dropdown
    Click the file then click the Share icon in the top right of the screen
    Google Team Drive Share Icon
  3. A Share box will open
    Google Team Drive Share Box
  4. Enter the email address of the person you want to share the file with
  5. The default permission is edit - click Edit to change the permission

    Permissions allow the following...

    Contributor - People can make changes, accept or reject suggestions, and share the file with others.

    Commenter - People can make comments and suggestions, but can’t change or share the file with others.

    Viewer - People can view, but can’t comment or change/share the file with others.

  6. A specific message can be entered that will be included with the sharing email notification - if you do not want to send a notification, click Skip sending notification
    Google Team Drive Notifications

  7. Click Send (if sending a notification) or Add (if not sending a notification)

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Article ID: 265
Tue 9/5/23 1:48 PM
Wed 9/13/23 9:47 AM