What are a department’s responsibilities for managing pilferable equipment?

  1. Understanding Pilferable Equipment:
    1. Definition: Pilferable equipment encompasses items with a ready resale value and is subject to theft, such as laptops and tablet computers.
    2. Vulnerability: These assets are typically not tagged and inventoried by the Fixed Assets Office since their individual cost usually falls below the $5,000 capitalization threshold.
  2. Departmental Responsibilities:
    1. Tracking Requirement: In alignment with University Policy 601.15, Control and Management of University Equipment and Other Property, Department Heads and Unit Directors are required to track pilferable equipment with an acquisition cost between $1,000 and $5,000, and are strongly encouraged to track pilferable equipment with an acquisition cost under $1,000.
    2. Collaboration with Fixed Asset Team: The Fixed Asset team created a Pilferable Equipment Template for departments to use.
    3. Annual attestation compliance check: It is recommended that departments verify their pilferable equipment at least annually.  
    4. Internal Audit inspection protocols: UNC Charlotte Internal Audit Department reserves the right to inspect each department’s assets, including pilferable assets, during periodic internal audits.
Print Article