What approvals are required for faculty special payments in NinerWorks?

The approval routing for special payments depends on the source of the funding and/or the amount of the request. You may be required to add one or more approvers.

Special payment requests without the correct set of approvers will be returned by Academic Affairs.

Faculty special payments that are from a grant or external award require the addition of an ORS Award Management specialist to be included in the routing process. You will need to manually add the ORS Award management specialist as an approver in NinerWorks.

Faculty special payments that are NOT from a grant or external award require the addition of the department chair/direct supervisor of the person receiving the special payment
to be included in the routing process. You will need to manually add the department chair/supervisor as an approver.

High Value Request:  If the special payment (not from a grant or external award) is greater than or equal to $10,000, then the dean of the person receiving the special payment must also be included as an approver (along with the department chair/supervisor). In these cases, you will need to manually add the department chair/supervisor and the dean as approvers.  

NinerWorks Approver Notification and Access 

  1.  Email Notification: NinerWorks approvers will receive an email from the NinerWorks System for special payment requests requiring your review and approval.
  2.  Direct Link: The email will contain a link that takes approvers directly to the request for evaluation.

Faculty Special Payment Approver Evaluation Criteria

When reviewing the special payment request, please consider the following:

  1.  Duties and Responsibilities:
  • Ensure the “Duties and Responsibilities” are clearly identified and articulated.
  • Verify that the duties and responsibilities justify the special payment.
  1.  Salary:
  • Review the amount specified in the “Salary” section.
  • Ensure the salary amount is commensurate with the duties and responsibilities.
  • If there is a discrepancy between the salary and the duties and responsibilities, consider denying the request and having the initiator reconsider the salary or the duties and responsibilities.
Print Article