Navigating Payment Types in Concur is essential for ensuring Travel Expense Reports are processed accurately and reimbursements are sent to the correct destination. This guide identifies which option fits specific expenses.
The system defaults to "Choose Payment Type." This must be manually updated to one of the specific categories below:
- Departmental P-Card - Used for non-travel P-Card charges or travel-related charges for anyone other than the cardholder.
- Direct Bill - University Paid - For items paid directly by the University through a Financial Transaction Request (FTR), Book Disbursement, or Accounts Payable. Examples include Enterprise car rentals booked through 49er Mart, Motor Fleet Vehicles booked through ARCHIBUS, or conference registration fees for UNC System events.
- Out of Pocket - Applied to expenses paid with personal funds while in travel status. This triggers a reimbursement.
- Pending Card Transaction - This is a temporary "placeholder" receipt. It is not the actual corporate card charge. Proper handling requires one of the following:
- Match/Combine: Merge the receipt with the actual corporate card transaction once it appears in the user profile.
- Delete: Remove the entry if it is a duplicate of a transaction already recorded.
- Sponsor Paid - Used when a third party (outside the University) covered the cost.
- Airfare Direct Bill - Specifically for airfare purchased directly through the Concur booking tool.
- *Charlotte-Pcard - Actual corporate card transactions requiring submission on an Expense Report.
Indicates a placeholder Payment Type that will not be reflected in Banner.