What happens to a Google account if an employee leaves the University or changes roles?

PEND_DELETE is added at the end of their account's name in all apps. Data is not deleted; employee loses access based on grace period.

1. Gmail: Forwarding can be setup; use Takeout to get copy of email.
2. Calendar: Manually recreate any needed meetings.
3. Drive: Verify the account pending deletion is the OWNER of the file either by what is displayed in Google Drive search results OR by looking in the Document details - while in the document, click File>Details. Evaluate if the file(s) need to be retained. If there are large amounts of files/folders contact the OneIT Service Desk for assistance in moving these files/folders. 
4. Groups: Group manager can be changed to another employee.

1. Gmail: Forwarding can be setup by employee; use Takeout to copy any email needed by old department.
2. Calendar: Manually recreate any needed meetings.
3. Drive: Employee should change ownership of department data before departure; sharing permissions remain the same.
4. Groups: Group manager can be changed to another employee.

1. Gmail: Forwarding can be setup by employee; use Takeout to copy any email needed by old department.
2. Calendar: Manually recreate any needed meetings.
3. Drive: Employee should change ownership of department data before departure; sharing permissions remain the same.
4. Groups: Group manager can be changed to another employee.

Contact the IT Service Desk.